Scheduler - A Hugo Theme

Who we serve

Built for shift-based service businesses.

If your business schedules people at client sites and bills for their hours, Scheduler was made for you. Here’s where we fit best.

Security Firms & Law Enforcement

Manage rotating guard posts and sworn officer details across multiple client sites. Set position requirements, certifications, and site-specific bill rates — then let Scheduler handle the rest from shift assignment to client invoice.

Healthcare Staffing

Place nurses, allied health professionals, and clinical support staff at hospitals, clinics, and care facilities. Track licensure requirements per role, apply contract and per-diem bill rates, and invoice facilities accurately — shift by shift, without the administrative burden.

Cleaning Services

Schedule recurring crews across commercial accounts with per-visit or per-site billing. Timecards tied to each location make invoicing accurate without any manual hour-counting at the end of the week.

Staffing Agencies

Place workers at client sites and invoice at a markup — automatically. Scheduler tracks the bill rate, pay rate, and overtime rules for every placement so your margin is protected and your invoices go out on time.

Catering & Events

Staff up for one-off events or recurring bookings with equal ease. Build a crew schedule from a client request, track actual hours worked, and generate a per-event invoice the moment the last shift ends.

Home Care Agencies

Coordinate caregivers across multiple clients and locations with certification-based scheduling to keep you compliant. Bill clients — or their insurers — by the visit or the hour, with a full timecard trail to back it up.

Landscaping

Assign crews to recurring client routes and seasonal contracts. Scheduler links each site visit to the right client record so invoices reflect exactly what was worked — no end-of-month reconciliation required.

HVAC & Trades

Dispatch technicians to service calls and project sites, track time-and-materials per visit, and invoice clients with an itemized breakdown. Every job ties back to a client request so nothing slips through the cracks.

AV & Production Crews

Manage day-rate crew calls across projects and venues. Schedule by role, track actual hours against the call sheet, and turn a production’s staffing records into a clean invoice without touching a spreadsheet.

Security Firms & Law Enforcement

Manage rotating guard posts and sworn officer details across multiple client sites. Set position requirements, certifications, and site-specific bill rates — then let Scheduler handle the rest from shift assignment to client invoice.

Healthcare Staffing

Place nurses, allied health professionals, and clinical support staff at hospitals, clinics, and care facilities. Track licensure requirements per role, apply contract and per-diem bill rates, and invoice facilities accurately — shift by shift, without the administrative burden.

Cleaning Services

Schedule recurring crews across commercial accounts with per-visit or per-site billing. Timecards tied to each location make invoicing accurate without any manual hour-counting at the end of the week.

Staffing Agencies

Place workers at client sites and invoice at a markup — automatically. Scheduler tracks the bill rate, pay rate, and overtime rules for every placement so your margin is protected and your invoices go out on time.

Catering & Events

Staff up for one-off events or recurring bookings with equal ease. Build a crew schedule from a client request, track actual hours worked, and generate a per-event invoice the moment the last shift ends.

Home Care Agencies

Coordinate caregivers across multiple clients and locations with certification-based scheduling to keep you compliant. Bill clients — or their insurers — by the visit or the hour, with a full timecard trail to back it up.

Landscaping

Assign crews to recurring client routes and seasonal contracts. Scheduler links each site visit to the right client record so invoices reflect exactly what was worked — no end-of-month reconciliation required.

HVAC & Trades

Dispatch technicians to service calls and project sites, track time-and-materials per visit, and invoice clients with an itemized breakdown. Every job ties back to a client request so nothing slips through the cracks.

AV & Production Crews

Manage day-rate crew calls across projects and venues. Schedule by role, track actual hours against the call sheet, and turn a production’s staffing records into a clean invoice without touching a spreadsheet.

How Scheduler works

From client request to invoice, in four stages.

Client Request

Capture a client’s full staffing commitment in one place.

Schedules

Build shifts directly from the request, manually or automatically.

Timecards

Employees clock in and out; hours match the scheduled shift.

Invoice

A draft invoice is generated with hours and bill rates applied.

Client Request

Capture a client’s full staffing commitment in one place.

Schedules

Build shifts directly from the request, manually or automatically.

Timecards

Employees clock in and out; hours match the scheduled shift.

Invoice

A draft invoice is generated with hours and bill rates applied.

Features

Features that help the team focus.

Every part of Scheduler is built around the same four-stage pipeline. No disconnected tools, no manual data re-entry — just one continuous chain from a client’s staffing request to a finalized invoice.

Client Requests

Capture a client’s full staffing commitment — positions, locations, hours, and billing rules — in one place. Everything downstream flows from this single record, eliminating the gap between what the client asked for and what was actually staffed.

Smart Scheduling

Build schedules directly from client requests manually, or let Scheduler auto-generate them from your predefined rules. Every shift maintains a documented link back to its originating request — so your invoice is always traceable.

Timecards

Employees clock in and out via a simple kiosk portal. Timecards are automatically matched to their scheduled shift. Unassigned clock-ins and missed clock-outs are flagged immediately — not discovered at the end of the week.

Automated Invoicing

Select one or more completed client requests and Scheduler generates a draft invoice with hours and bill rates already applied. Markups, overtime rules, and lunch deductions are calculated automatically based on your client’s configuration.

Analytics & Reporting

Track billable overtime, actual vs. estimated revenue, open-shift rates, and invoice aging — all derived from the same data pipeline. Export payroll batch files, bank statements, and reconciliation reports without rebuilding anything from scratch.

Integrations

Connect Scheduler to the tools you already use. Calendar sync, email and SMS alerts, accounting software, and geolocation enforcement for clock-ins are all on the roadmap — built to fit into your existing workflow, not replace it.

Client Requests

Capture a client’s full staffing commitment — positions, locations, hours, and billing rules — in one place. Everything downstream flows from this single record, eliminating the gap between what the client asked for and what was actually staffed.

Smart Scheduling

Build schedules directly from client requests manually, or let Scheduler auto-generate them from your predefined rules. Every shift maintains a documented link back to its originating request — so your invoice is always traceable.

Timecards

Employees clock in and out via a simple kiosk portal. Timecards are automatically matched to their scheduled shift. Unassigned clock-ins and missed clock-outs are flagged immediately — not discovered at the end of the week.

Automated Invoicing

Select one or more completed client requests and Scheduler generates a draft invoice with hours and bill rates already applied. Markups, overtime rules, and lunch deductions are calculated automatically based on your client’s configuration.

Analytics & Reporting

Track billable overtime, actual vs. estimated revenue, open-shift rates, and invoice aging — all derived from the same data pipeline. Export payroll batch files, bank statements, and reconciliation reports without rebuilding anything from scratch.

Integrations

Connect Scheduler to the tools you already use. Calendar sync, email and SMS alerts, accounting software, and geolocation enforcement for clock-ins are all on the roadmap — built to fit into your existing workflow, not replace it.

Who it’s for

Built for everyone who touches the schedule.

Scheduler gives every member of your team exactly what they need — no more, no less. Role-based access means the right people see the right data.

Business Owner

Full visibility, always. See revenue vs. estimate, billable overtime, and labor costs across every client and location — all linked to real scheduling and timecard data, not a spreadsheet you had to build yourself.

Employee Manager

Less back-and-forth. Translate client staffing requests into schedules quickly, without manual data re-entry. The link between what the client asked for and what was staffed is always there — automatically.

Shift Supervisor

Manage people, not paperwork. Get real-time alerts for open posts, late clock-ins, and missed clock-outs. Resolve exceptions inline — no switching between tools. Spend your time on the floor, not in a spreadsheet.

Employee

Clock in. That’s it. A simple kiosk portal lets employees clock in and out in seconds. Higher-tier plans add schedule visibility, time-off requests, and timecard approval — all from the same portal.

Business Owner

Full visibility, always. See revenue vs. estimate, billable overtime, and labor costs across every client and location — all linked to real scheduling and timecard data, not a spreadsheet you had to build yourself.

Employee Manager

Less back-and-forth. Translate client staffing requests into schedules quickly, without manual data re-entry. The link between what the client asked for and what was staffed is always there — automatically.

Shift Supervisor

Manage people, not paperwork. Get real-time alerts for open posts, late clock-ins, and missed clock-outs. Resolve exceptions inline — no switching between tools. Spend your time on the floor, not in a spreadsheet.

Employee

Clock in. That’s it. A simple kiosk portal lets employees clock in and out in seconds. Higher-tier plans add schedule visibility, time-off requests, and timecard approval — all from the same portal.